Complete repository of all in-house systems at Ibra College of Technology

Systems List

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Academic Advising (ADV)

Academic advising is a process by which every student (Advisee) in Ibra College of Technology (ICT) is guided to reach their educational and career goal by staff member (Advisor).

For staff Accessibility: Internal/External

Asset Tracking System (ATS)

ATS refers to a set of procedures in which the responsible college staff members need to follow that usually starts upon the receipt of delivered items to the Main Store and ends when the asset are sent to auction.

For staff Accessibility: Internal

Asset Management System (AMS)

ATS refers to a set of procedures in which the responsible college staff members need to follow that usually starts upon the receipt of delivered items to the Main Store and ends when the asset are sent to auction.

For staff Accessibility: Internal

Car Booking System (Booking)

Car Booking system is an in-house development software, that helps college staff to book vehicles for their activities outside the college

For staff Accessibility: Internal/External

Course Preference Form (CPF)

Updates and change requests for online courses preference form.

For staff Accessibility: Internal/External

Feedback on Staff Satisfaction Survey AY2018-2019 (ISS)

Feedback on Staff Satisfaction Survey AY2018-2019.

For staff Accessibility: Internal/External

ID Issuance and Monitoring System (IDM)

Track the record of each students come for ID card issuance, Monitoring system to avoid any duplicatation or dummy cards, Students can use system for Online Exit clearance to avoid running physically to each departments.

For staff Accessibility: Internal/External

Online CAF for Teachers

Web based CAF to ease of access and used centralized database to manage all academic related records of students like assessment and exam marks and generate result analysis report to provide clarity in CAC final meeting

For staff Accessibility: Internal/External

Curriculum Mapping (CPMS)

Curriculum mapping is an important task used to show proper alignment of program goals, course objectives, instructional support materials, formative assessment activities, summative outcomes assessments, and finally the instructional plan. Simply put, it is the creation of a map showing the path of both teaching and learning from start to finish.

For staff Accessibility: Internal/External

Course File

Portal to provide facilities to staff to upload course files online end of each semester for review and archive purpose.

For staff Accessibility: Internal/External

Document Management System QA (DMC-QA)

One Location for all QA related documents where all groups upload and check documents.

For staff Accessibility: Internal/External
TTS

ETC Support Ticketing System (STS)

The system provides a ticket support to technician from staff who requested for a technical assistance.

For staff Accessibility: Internal/External

ETC Staff Record Management System (SRMS)

The system deals with ETC staff management and Awards and other recognition

For ETC staff Accessibility: Internal/External

Exam File Copying

Provides facilities to upload exam files and folders to respective courses created in Moodle Portal to make it more secure and immediate delivery to course lecturers.

For ETC staff Accessibility: Internal/External

Examination Timetable (Timetable)

The system provides staff their respective assigned duty for invigilation and activated every examination period.

For staff Accessibility: Internal/External

Student Exit Clearance

The system provide verification to every student who is requesting a new, replacement and lost ID. Likewise, providing information with links to SAC and Main Library over overdue books in issuing exit clearance.

For staff Accessibility: Internal/External

ELearning Materials

A collection of learning materials in .pdf formats and external links for staff and students reference.

For staff and student Accessibility: Internal/External

Library Management System

To manage and maintain all requirements of Main and SAC libraries related to issuance, borrowing and search for available books and library resources online. Calculate dues and generate reports for overdues and panalty

For staff and student Accessibility: Internal/External

Mailbox (Cloud based)

For staff Accessibility: Internal/External

Mailbox (Internal mail server)

For staff Accessibility: Internal/External

Managed Print Services (MPS)

Manage Print Service (MPS) is managing the inventory arrangement of the toners and printers under contract by an external company.

For ESS staff Accessibility: Internal/External

Malpractice Case System

Malpractice case system to manage cheating cases during midsem or final examination. Online form to enter case and decision from investigation and disiplinary committee and CAC

For staff Accessibility: Internal/External

Online Clinic System (Clinic)

Online Clinic system provide facilities to maintain students records who are visiting Clinic and avail treatment, manage medicine and drugs counts and provide reports on expiry stocks and available stocks.

For staff and student Accessibility: Internal/External

Online Complementary (Complementary)

This system will enable the student to apply for Complimentary Examination through online.Once a student is absent in Major Examination like the Mid-Sem and Final Exams, the student has the privilege torequest for a specialexam.

For student Accessibility: Internal/External

OJT Online Assessment System (OJT)

This online assessment describes the assessment system for evaluating the performance of the student during the OJT and guidelines for the OJT Supervisor and the Assessor.

For student, OJT coordinator, and company Accessibility: Internal/External
PRM

Projection Module (PRM)

This module is designed to help you get acquainted with projection techniques and building alternative scenarios, based on different sets of policy objectives.

For staff Accessibility: Internal/External
PRM

Progression and Retention (PAR)

For staff Accessibility: Internal/External

Resource Management System (RMS)

Educational Technology Centre follows a system on dealing with... This system is called Resource Management System (RMS) and a web-based system has been developed for such purpose.

For staff & student Accessibility: Internal/External

Risk Management System

Risk management is the process of recognizing risk and developing methods to both minimize and manage the risk. This requires the development of a framework to identify, analyze, evaluate (prioritize), plan, manage (deal with and control), and monitor risk exposures. This system provide the committee to post identified risk through online and consolidate for reference.

For staff & student Accessibility: Internal/External
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Sharepoint Support for Staff

Sharepoint Services for Staff

Online portal to combine online systems, e-forms, sites and Heads portals to provide facilities to approve or reject requests from staffs.

For staff Accessibility: Internal/External

Student Password Inquiry System (SPIS)

Online view and inquiry for students password for ETC staff in case of studens forget their password.

For staff Accessibility: Internal/External

Staff Registration and Data Verification (SRDV)

Editing and updating of staff profile

For staff Accessibility: Internal/External

Online Staff Performance Appraisal System (eValuator)

eValuator provides facilties departments/centres to maintain staff appraisal online and evaluate their achivements and record accomplishments. Also access archive and previous years records and reports

For staff Accessibility: Internal

Staff Dashboard (Dashboard)

Updates and provide Dashboard for staff to view all balance and used leaves counts and online attendance check for any missing in-out punch for current or previous months.

For staff Accessibility: Internal/External

Student Support System (SSS, formerly SRS)

For staff use Accessibility: Internal/External

Staff Directory (Directory)

To manage and provide staff profile information.

For staff Accessibility: Internal/External

Teaching and Advising Feedback

Collecting of feedback from students concerning of teaching and advising.

For staff Accessibility: Internal/External

Students' Tutorial Management & Registration (Tutorial)

As per the directive of the College Dean, the implementation of Students' Tutorial Management & Registration System is to ease the process of monitoring the tutorial and training activities of each department. The system is updated every semester to help and guide the students find courses offered by academic department. The system displays courses based on lecturer's schedule and availability. The student can select multiple tutorial session based on the posted schedule.

For student and Staff Accessibility: Internal/External

Training Needs Analysis (TNF)

System provides facilities to choose Training types and skills and apply for training.

For staff Accessibility: Internal/External